Office Manager

At Orbisk, we’re on a mission to create a world where zero food waste isn’t just a dream—it’s a reality. We combine cutting-edge tech with a sustainability-first mindset to help the hospitality industry make smarter, greener choices. As a proud B-Corp, we’re leading the way in the fight against food waste, and our results speak volumes: over 3.664.373 kg of food waste eliminated in 42+ countries (and counting!). 🌍

We don’t just offer technology; we’re a trusted partner to our customers, working alongside them to create lasting change. Through innovation and listening closely to their needs, we’ve built a solution that drives both environmental and business success.

With our team growing rapidly, we’re looking for an Office Manager to help us build the future—one that’s greener, smarter, and waste-free. Let’s create impact together! 🌱

What's on the menu?

As our new Office Manager, you’ll be the heartbeat of our Utrecht HQ, ensuring the office is a welcoming, structured, and smoothly running environment for the entire team. You’ll work approx. 16 hours per week, spread across several days, focusing on maintaining a clean, organized, and pleasant workplace where people can do their best work.

A typical week for you includes:

• Making sure the kitchen and common spaces are spotless and restocked

• Keeping meeting rooms tidy, functional, and ready to go

• Managing groceries and office supplies so nothing runs out. 

• Manage vendors and suppliers to resolve issues fast.

• Taking ownership of the overall office atmosphere—creating a space that feels both warm and well-kept

• Organizing internal events that bring the team together

• Acting as a friendly but firm presence: someone who’s well-liked, confident, and not afraid to set boundaries to keep the office running smoothly

• Providing light HR administration support (e.g., contracts, payroll preparations, admin tasks) when needed, especially to support our HR team during busy moments

You’ll work closely with People & Culture, Operations, and the broader team—becoming a recognizable and trusted face in the office.

The key ingredients for success

• A highly structured and organized way of working is essential for this role. 

• Strong boundary-setting skills; you’re comfortable saying “no” when needed

• A proactive attitude and strong ownership of your tasks, including prioritizing what needs to get done

• Availability of 15–16 hours per week, ideally spread across several weekdays

• Experience in office management, hospitality, facilities, or a related operational role is an added plus

• Optional but highly preferred: experience with HR administration (e.g., contracts, payroll prep, HR systems)

Why join Orbisk?

There are plenty of good reasons. Some are big—like making a real impact by reducing food waste and cutting CO2 and water footprints worldwide. Others are more personal—joining a fast-growing scale-up is exciting, full of opportunities, and yes, a great story to share. Plus, you’ll be part of a team that’s driven, innovative, and just a little adventurous. And of course, we’ve got some great perks to offer too:

•  To take a break to recharge, we encourage you to take 30 days of annual leave per year (based on full time).

• To ensure you are taken care of later on, we have a pension contribution of 7%.

• Everyone has different needs when it comes to benefits. That’s why we offer you a flexible spending budget of € 40 per month that you can use towards health and wellness. 

• To support your learning and growth, we offer an annual personal education budget of €500. But we also organize additional team learning activities and if needed provide access to career coaches.

• An annual home office budget of €250 is offered, so you can create a nice work from home space, as well as a travel allowance for when you work from home.

• We make sure we regularly organize company activities to connect and have fun with your colleagues.